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Using Images in the Southern Miss Digital Collections



Warning Concerning Copyright Restrictions:
The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of both published and unpublished materials. Under certain conditions specified in the law, libraries and archives are authorized to furnish photocopy or other reproduction. One of these specific conditions is that the photocopy or reproduction is not to be “used for any purpose other than private study, scholarship, or research.” If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of “fair use,” that user may be liable for copyright infringement. This institution reserves the right to refuse to accept a duplication order if, in its judgment, fulfillment of the order would involve violation of copyright law.

Citation of Manuscripts

Proper acknowledgement must be given for all materials used.

In citing Archives and Manuscripts materials, the following information should be included:
Item, title of collection, McCain Library and Archives, The University of Southern Mississippi.
Sample: Mobile Street Photograph, Herbert Randall Freedom Summer Photographs, McCain Library and Archives, The University Southern Mississippi.

In citing de Grummond original materials, the following information should be included:
Item, title of collection, de Grummond Children’s Literature Collection, University of Southern Mississippi Libraries, box X folder X.

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Ordering Reproductions

Digital and/or photographic reproductions of images are available for a fee upon request. The estimated turn-around time for orders is two weeks after receipt of the Reproduction Order Form.

Provision of photocopies, photographic prints, or digital reproductions does not constitute permission to publish, distribute, provide internet access to, or otherwise display images generated by McCain Library & Archives Special Collections. Copyright is retained by the lawful copyright holder, and it is the responsibility of the permission seeker to contact and secure permission from the copyright holder. Where copyright permission is not granted, images are only for use in private study subject to the Fair Use exceptions made in U.S. Copyright Law.


Digital Reproduction Fees
Digital Scans/Non-USM Affiliated $20.00/image
Digital Scans/USM Students, Faculty, Alumni $5.00/image
Digital Scans/Non-Profit $5.00/image

Other Fees
Shipping & Handling $3.00 (min.) or actual cost (Recipient must provide account number for FedEx, Airborne, UPS, etc.)
Delivery by website download is free

Digital Scans/Non-USM Affiliated
Digital reproductions for patrons not affiliated with USM.

Digital Scans/USM Students, Faculty, Alumni
Digital reproductions for USM students, faculty, or alumni with verifiable USM ID. Must specify status at time of ordering.

Digital Scans/Non-Profit
Digital reproductions for non-profit patrons with verifiable tax ID. Must specify status and provide tax ID at time of ordering.

To place an order, please fill out the Reproduction Order Form and either email, fax, or mail it to:

Digital Collections
McCain Library & Archives
118 College Drive #5148
Hattiesburg, MS
39406-5148
Phone: 601-266-4345
Fax: 601-266-6269
Email: digitalcollections@usm.edu

Click here for a fillable PDF Reproduction Order Form.

Click here for the Reproduction Order Form in Microsoft Word.

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Using these Images in Publications

“Publication” includes the following media: print (as in books, journals, theses, dissertations, etc.), electronic/digital/videotape, film, or microfilm.

It is the researcher’s responsibility to obtain permission to publish from the copyright holder, as well as from McCain Library & Archives.

The University of Southern Mississippi has no authority to waive the privacy rights of individuals shown, described or written about in the materials contained in its collections. The researcher bears full responsibility for securing all necessary and appropriate permissions.

Permission to quote in a publication from any part of the manuscript materials owned by the University of Southern Mississippi must be secured from McCain Library & Archives.

Publication of images of McCain Library & Archives materials is subject to approval, and fees may be charged for such use. Permission to use images must be obtained in advance and in writing from McCain Library and Archives by completing the Notification of Intent to Publish Form.

The fees listed below are for non-exclusive use of a single image unless otherwise indicated. They are assessed in addition to photo-duplication or digital reproduction costs and are to be paid in advance of publication. Only those images actually used in publication are subject to these fees. If a request covers more than one form of publication, then the fees are cumulative. Rights will not be granted in perpetuity and are limited to a period of five years from the date of publication.

One country usage, any language
First-time use $30
Subsequent use (new edition, same title) $30
World usage, any one language
First-time use $60
Subsequent use (new edition, same title) $60
World usage, all languages
First-time use $90
Subsequent use (new edition, same title) $90

Click here for a fillable PDF Notification of Intent to Publish Form.

Click here for the Notification of Intent to Publish Form in Microsoft Word.

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